UNFPA is the United Nations sexual and reproductive health agency. Our mission is to deliver a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled.
Vacancy: Administrative Assistant at UNFPA
Job Description
Purpose of Consultancy:
The Administrative Associate is responsible for delivering high-quality services in HR, administration, and procurement to both internal and external clients. This role involves mastering all relevant rules, guidelines, processes, and procedures. The individual takes a client-oriented, results-focused approach, interpreting rules, procedures, and guidelines while providing support and guidance to the CO and UNFPA-supported projects. Additionally, the Administrative Associate oversees clerical and support staff.
Scope of Work: (Description of services, activities, or outputs)
- Adapt processes and procedures, anticipate and manage operational requirements for program/project inputs under national execution.
- Prepare and monitor the administrative budget, ensuring financial transactions adhere to UNFPA financial rules and procedures.
- Manage recruitment and selection processes, apply best HR practices, and coordinate the performance appraisal process.
- Implement corporate systems and applications for finance, human resource management, and country office operations.
- Review procurement requests, initiate procurement procedures for office and project necessities transparently and cost-effectively.
- Participate in inter-agency activities, act as a focal person at the HR working group, and contribute to relevant inputs for the Tanzania BOS and CBO.
- Address complex queries, supporting the resolution of daily issues, and maintain contacts to support partnerships and activities with relevant entities.
- Supervise and guide a team of staff, acting as a point of referral and supporting them in meeting individual and team objectives in compliance with regulations.
Duration and Working Schedule: 1 April 2024 to 27 Sept 2024
Place Where Services Are to Be Delivered: Dar Es Salaam
Monitoring and Progress Control: At the end of the contract, the consultant will undergo assessment.
Supervisory Arrangements: The consultant will be under the direct supervision of the International Operations Manager.
Expected Travel: When the need arises, it will be scheduled accordingly.
Required Expertise, Qualifications, and Competencies, Including Language Requirements:
Education: Completed Secondary Level Education required. First-level university degree desirable.
Knowledge and Experience:
- Seven years of relevant experience in administration, finance, or office management.
- Proficiency in current office software applications and corporate IT systems.
- Good knowledge of Quantum, especially Asset management, and recruitment (including UNall).
- Good knowledge of Power Bi report (HR).
- Relevant experience in data analytics and reporting is required.
- Strong communication and relationship management skills.
- Relevant experience in the development and delivery of learning, capacity building, and knowledge transfer.
- Results and client-oriented approach to work.
- Ability to operate autonomously with limited supervision.
Required Competencies:
Core Competencies:
- Values guiding principles.
- Developing people.
- Building and managing relationships.
- Personal leadership and effectiveness.
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Functional Competencies:
- Business acumen – Applies sound business judgment to make timely decisions, actively keeps up-to-date with best business practices.
- Implementing management systems – Leads implementation of corporate management systems, designs appropriate systems and applications, and identifies remedial measures.
- Client orientation – Contributes to positive outcomes for the client, creates an enabling environment for a smooth relationship between client and service provider.
Disclaimer:
UNFPA does not charge any application, processing, training, interviewing, testing, or other fees. Fraudulent notices, letters, or offers may be submitted to the UNFPA fraud hotline.
In accordance with the Staff Regulations and Rules of the United Nations, persons applying to posts in the international Professional category may be required to renounce permanent resident status in a country other than their country of nationality.
Non-discrimination:
UNFPA is an equal opportunity and inclusive employer that does not discriminate based on various factors.
Scam Warning:
The United Nations does not charge any application, processing, training, interviewing, testing, or other fees. Should you receive a solicitation for payment, please disregard it and exercise caution when submitting personal information online.
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