Nafasi Za Kazi New Job Opportunity at G4s Financial Controller
New Job Opportunity at G4s Financial Controller
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About the job
Package
Remuneration and benefits will be commensurate with the seniority of the role and in compliance with company remuneration policy and practice.
Main Purpose of Position:
To maintain complete and accurate accounting records for G4S in compliance with company policies and
procedures.
Key Performance Areas:
Control with regard to accurate processing to GL
- Ensure accurate processing to Date, Department, GL account codes, dr/cr, Supplier/Client
- All general JV are reviewed and necessary support documents attached before approval and final processing
- Daily review of GL to ensure processing is correct
- Opening of new GL accounts as required from time to time, in line with company policy
- All filing of finance related documents are done correctly
- Maintain the GL on Pastel Evolution
Credit Control
- Monitor credit controllers on a weekly basis to address any issued on debtors accounts
- Monitor controller to ensure customers are contacted on daily basis to follow up on outstanding payments
- Ensure customer statements and reminder letters are distributed on a monthly basis
- Daily update of collections report
- Weekly update of debtors reports required by Regional Office
- Ensure that all Debtor recons are done monthly, accurately with necessary documentation (remittance advices)
Bank Reconciliations/Petty Cash
- Weekly reviews of posting to ensure that postings are done correctly.
- Month end review and sign off of the bank and petty cash reconciliation
- Ad hoc cash counts of petty cash (all departments at Head Office)
- Review unretired petty cash to ensure outstanding support documents are received
- Month end counts of all petty cash
Cost Controls
- Ensure actual spend are track against budget and forecast on a weekly basis
- All spend to be approved by relevant Head of Department
Budget /Forecasting
- Prepare budget/forecast templates for distribution to department heads
- Review with departments heads
- Consolidation of budget/forecast information into a consolidation budget for the company
- Prepare budget reports as required
Cash flow management
- Ensure the preparation of monthly cash flow and 3 months forecast
- Ensure timely payment of suppliers in adherence to the supplier credit terms and inline with the cash flow plan
- Statutory payment priority included CIT, PAyroll, Pension, VAT etc
Fixed assets management
- Monthly check the GL for any additions and ensure the necessary Capex approvals are on the Capex file
- Monthly check any capex disposal and ensure necessary approval is on the Capex File
Month end procedures
- Ensure month end reporting dates are communicate to the finance team
- Proper planning to ensure regional month- end reporting due dates are adhered to
- Ensure month end stock take are conducted and count and variance reports submitted for review and signoff
- All processing is completed by the 2 nd working day and closing of the period on pastel evolution.
- Ensure month end reconciliations are done and updated in the required format.
- Ensure retained earning reconciliation are compiled every month
- Review supplier files to ensure all supplier accounts are reconciled to a statement
- Month end revaluation on pastel evolution
Month end reporting
- Prepare month end reports for review by Executives
- Actual vs budget and forecast variance explained
- Ensure reports are compiled by 3 rd working day of the month
BPC reporting workday 5:
- Preparation of data to be loaded in to BPC (2 data loadingtemplate to be completed)
- Review of data before loading into BPC for accuracy
- Loading of data into BPC
- Review and check numbers are correctly loaded.
- Check intercompany matching report and ensure no variances are reported
- Lock BPC for month end reporting
- Intercompany accounts (payables):
- Confirm all intercompany balances by the 3 rd working day
- Ensure statement and invoices are received and filed
- Reconcile all intercompany account to statements
- Intercompany accounts (receivables)
- Statements to be submitted to partner by 2nd working day
- Balances confirmed by 3 rd working day
Audit preparations
- Ensure company record keeping is done accurately
- Ensure company is audit ready at all times
Year – End :
- Communication with company auditors
- Ensure company is audit ready
- Provide all required support to external auditors/tax consultant
Performance management
- All staff reporting to you are in possession of a job description
- Performance review bi-annually
Finance Policies & Procedures
- Ensure company policies and procedures are in in place
- Annual revision of all finance policies and procedure in line with Group Company policies and procedures
Health & Safety
- Ensure compliance to company policies and procedure
- Ensure your direct reports are update with all policies and procedures
- Regular discussion with staff on health and safety issues
- Ensure all hazards are reported immediately in terms of company policies and procedures
Tax issues
- Ensure compliance to all relevant tax requirements
- Monthly corporate tax computations are performed
- Ensure provisional corporate tax returns :
- Provide all relevant information to tax consultants and tax computations are reviewed before approval
- Ensure provisional tax returns are filed on time
- Ensure provisional tax payments are done on time
Year end tax computations :
- Ensure information is provided to tax consultants on time
- Final tax computation reviewed before approval
- Ensure annual tax returns are filed on time and payments are done as required
Group Financial Controls
- Ensure the submission of Group financial controls by 22nd of every month
- Balance sheet reconciliation
- TB to BPC reconciliation
- Submission of various GFC
- Sending reminder to relevant department Heads on workday 1 reminding them of the GFC reports required by the 15th working
Other
- Ensure annual insurance for business is renewed on time.
- Statutory returns (VAT, PAYE, SDL, PPF, NSSF, WCF) are correct and submitted on time
- Stock counts on a monthly basis
- Uniforms stock – check the excel support is updated on a monthly basis with the movement.
- Perform other finance related duties as required.
Competencies
Knowledge
● Knowledge of Financial principles and practices
● Knowledge of how to perform reconciliations
● Knowledge of company policies and procedures
● IFR standards
Skills
- Excel
- Basic computer – Windows,
- Microsoft office
- Communication English (verbal and written)
- Delivering on objectives
- Dealing with complexity
- Team work
Attributes
- Correspond with Debtors about collections
- Follow up on outstanding issues on Debtor statements
- Collections of Debtor cheques/cash
- Honesty & integrity
- Self-driven
- Goal orientated
Minimum qualification New Job Opportunity at G4s
- 3 to 5 years financial accounting or relevant experience would be deemed appropriate for the level of the position
New Job Opportunity at G4s Financial Controller