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New Job Opportunity at G4s, Financial Controller

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Nafasi Za Kazi New Job Opportunity at G4s Financial Controller

New Job Opportunity at G4s Financial Controller

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About the job

Package

Remuneration and benefits will be commensurate with the seniority of the role and in compliance with company remuneration policy and practice.

Main Purpose of Position:

To maintain complete and accurate accounting records for G4S in compliance with company policies and

procedures.

Key Performance Areas:

Control with regard to accurate processing to GL

  • Ensure accurate processing to Date, Department, GL account codes, dr/cr, Supplier/Client
  • All general JV are reviewed and necessary support documents attached before approval and final processing
  • Daily review of GL to ensure processing is correct
  • Opening of new GL accounts as required from time to time, in line with company policy
  • All filing of finance related documents are done correctly
  • Maintain the GL on Pastel Evolution

Credit Control

  • Monitor credit controllers on a weekly basis to address any issued on debtors accounts
  • Monitor controller to ensure customers are contacted on daily basis to follow up on outstanding payments
  • Ensure customer statements and reminder letters are distributed on a monthly basis
  • Daily update of collections report
  • Weekly update of debtors reports required by Regional Office
  • Ensure that all Debtor recons are done monthly, accurately with necessary documentation (remittance advices)

Bank Reconciliations/Petty Cash

  • Weekly reviews of posting to ensure that postings are done correctly.
  • Month end review and sign off of the bank and petty cash reconciliation
  • Ad hoc cash counts of petty cash (all departments at Head Office)
  • Review unretired petty cash to ensure outstanding support documents are received
  • Month end counts of all petty cash

Cost Controls

  • Ensure actual spend are track against budget and forecast on a weekly basis
  • All spend to be approved by relevant Head of Department

Budget /Forecasting

  • Prepare budget/forecast templates for distribution to department heads
  • Review with departments heads
  • Consolidation of budget/forecast information into a consolidation budget for the company
  • Prepare budget reports as required

Cash flow management

  • Ensure the preparation of monthly cash flow and 3 months forecast
  • Ensure timely payment of suppliers in adherence to the supplier credit terms and inline with the cash flow plan
  • Statutory payment priority included CIT, PAyroll, Pension, VAT etc

Fixed assets management

  • Monthly check the GL for any additions and ensure the necessary Capex approvals are on the Capex file
  • Monthly check any capex disposal and ensure necessary approval is on the Capex File

Month end procedures

  • Ensure month end reporting dates are communicate to the finance team
  • Proper planning to ensure regional month- end reporting due dates are adhered to
  • Ensure month end stock take are conducted and count and variance reports submitted for review and signoff
  • All processing is completed by the 2 nd working day and closing of the period on pastel evolution.
  • Ensure month end reconciliations are done and updated in the required format.
  • Ensure retained earning reconciliation are compiled every month
  • Review supplier files to ensure all supplier accounts are reconciled to a statement
  • Month end revaluation on pastel evolution

Month end reporting

  • Prepare month end reports for review by Executives
  • Actual vs budget and forecast variance explained
  • Ensure reports are compiled by 3 rd working day of the month

BPC reporting workday 5:

  • Preparation of data to be loaded in to BPC (2 data loadingtemplate to be completed)
  • Review of data before loading into BPC for accuracy
  • Loading of data into BPC
  • Review and check numbers are correctly loaded.
  • Check intercompany matching report and ensure no variances are reported
  • Lock BPC for month end reporting
  • Intercompany accounts (payables):
  • Confirm all intercompany balances by the 3 rd working day
  • Ensure statement and invoices are received and filed
  • Reconcile all intercompany account to statements
  • Intercompany accounts (receivables)
  • Statements to be submitted to partner by 2nd working day
  • Balances confirmed by 3 rd working day

Audit preparations

  • Ensure company record keeping is done accurately
  • Ensure company is audit ready at all times

Year – End :

  • Communication with company auditors
  • Ensure company is audit ready
  • Provide all required support to external auditors/tax consultant

Performance management

  • All staff reporting to you are in possession of a job description
  • Performance review bi-annually

Finance Policies & Procedures

  • Ensure company policies and procedures are in in place
  • Annual revision of all finance policies and procedure in line with Group Company policies and procedures

Health & Safety

  • Ensure compliance to company policies and procedure
  • Ensure your direct reports are update with all policies and procedures
  • Regular discussion with staff on health and safety issues
  • Ensure all hazards are reported immediately in terms of company policies and procedures

Tax issues

  • Ensure compliance to all relevant tax requirements
  • Monthly corporate tax computations are performed
  • Ensure provisional corporate tax returns :
  • Provide all relevant information to tax consultants and tax computations are reviewed before approval
  • Ensure provisional tax returns are filed on time
  • Ensure provisional tax payments are done on time

Year end tax computations :

  • Ensure information is provided to tax consultants on time
  • Final tax computation reviewed before approval
  • Ensure annual tax returns are filed on time and payments are done as required

Group Financial Controls

  • Ensure the submission of Group financial controls by 22nd of every month
  • Balance sheet reconciliation
  • TB to BPC reconciliation
  • Submission of various GFC
  • Sending reminder to relevant department Heads on workday 1 reminding them of the GFC reports required by the 15th working

Other

 

  • Ensure annual insurance for business is renewed on time.
  • Statutory returns (VAT, PAYE, SDL, PPF, NSSF, WCF) are correct and submitted on time
  • Stock counts on a monthly basis
  • Uniforms stock – check the excel support is updated on a monthly basis with the movement.
  • Perform other finance related duties as required.

Competencies

Knowledge

● Knowledge of Financial principles and practices

● Knowledge of how to perform reconciliations

● Knowledge of company policies and procedures

● IFR standards

Skills

  • Excel
  • Basic computer – Windows,
  • Microsoft office
  • Communication English (verbal and written)
  • Delivering on objectives
  • Dealing with complexity
  • Team work

Attributes

  • Correspond with Debtors about collections
  • Follow up on outstanding issues on Debtor statements
  • Collections of Debtor cheques/cash
  • Honesty & integrity
  • Self-driven
  • Goal orientated

Minimum qualification New Job Opportunity at G4s

  • 3 to 5 years financial accounting or relevant experience would be deemed appropriate for the level of the position

New Job Opportunity at G4s Financial Controller

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